It is nothing but the Enterprise Resource Planning.ERP, is a large-scale software program designed for modern businesses, both large and small. A simple definition is that ERP systems aid the flow of internal business processes and allow for communication between a business's departments and its internal functions and data.
Not sure this will resolve your problem.
Cheques are written at one source, and requested by yourself and accountant.
The problem I see is that you may have "emergency" situation, therefore, make some provision (which does not become the norm).
This is not a complete answer, but having sensitive documents in ...