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– Aptean 4-Gov Financial Suite Review

Product Snapshot


Aptean 4-Gov Financial Suite is delivered via the Cloud, allowing businesses to leverage a fully-featured solution without the hassle of hardware or additional IT resources. 4-Gov is built on an open architecture for quick and easy implementation and integration. The solution is also hosted in a secure center, allowing users to access the program through the internet at any time, from anywhere.

Customer Focus

Aptean 4-Gov is especially designed to fulfill the unique requirements of governments.

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About Aptean 4-Gov Financial Suite

- Aptean 4-Gov Financial SuiteAptean 4-Gov Financial Suite is a leading Software-as-a-Service fund accounting software solution built especially for governments. With 4-Gov, critical functions such as requisitions, inventory, budget preparation, fixed assets, utility billing, payroll, and more are consolidated into a single program, improving management and streamlining critical business processes. 4-Gov is built using easy-to-learn, yet innovative, technology, enabling governments to quickly implement the solution and gain better control over their entire organization.

About Aptean
Aptean, a global leader in enterprise application software (EAS), gives businesses of all sizes a competitive edge. They empower people and businesses with end-to-end, industry-specific solutions to address complex business challenges more effectively. Their software applications and professional business services enable more than 9,000 customers, in more than 100 countries, to more successfully manage their business. Software built specifically for our target markets, aligned with deep knowledge across vertical industries, allow businesses to satisfy their customers, operate most efficiently, and stay at the forefront of their industry. Aptean offers a full suite of business software applications, including Aptean IMI Supply Chain, Aptean Onyx CRM, Aptean MarketFirst Marketing Automation and Aptean Ross ERP.

Aptean 4-Gov Financial Management Key Features

Financial Suite
General Ledger

  • Create detailed reports with audit trails, status reports, summary reports, online financial control reports, and more
  • Manage appropriation and budgetary control at several levels
  • Meet CAFR requirements and established fund accounting requirements
  • Other key features: role-based access, predefined transaction code, automatic encumbrance accounting

Accounts Receivable

  • Access all open and closed invoices by event, cycle, or other
  • Record all financial and cost accounting transactions
  • Use standard and customizable billing formats
  • Implement security functions by billing category and function
  • Send notices either with or without penalties
  • Use customer drill down inquiries

Accounts Payable

  • Create a complete audit trail whenever information is changed
  • Use approved requisitions and encumbering funds to generate Purchase Orders
  • Eliminate fraudulent checks with Positive Pay bank data
  • Other key features: vendor historical information, iTachments, 3-way PO match, blanket Pos, account distribution, customizable checks and Pos, budgetary checking, and warnings

Budget Preparation

  • Analyze the impact of alternative costs at different levels
  • Enable departments to create purchase requisitions and monitor the approval process
  • Create “What if” scenarios
  • Build budgets with real-time historical information
  • Instantly review any budget changes
  • Define expenditure spending
  • Create budgets by position or individual

Cash Receipts

  • Balance and approve collections before they are released
  • Accept multiple forms and payments, including mail payments, back office, online bill pay, and lock box operations
  • Use built-in reports such as Entry Lists, Monthly Receipt Type Totals, Audit Trail Reports, Total Verification Summary, and more

Fixed Assets

  • Track assets with user-defined classes
  • Conduct ad hoc reporting with the Report Writer
  • Use Standard Fixed Asset Record reports on demand
  • Other key features: FASB and GASB compliant, web services, depreciation calculator, mass maintenance functionality


  • View historical inventory data by quantities and dollars issued by month, quarter and year
  • Create and maintain accurate records of all inventory items
  • Other key features: account transaction generator, requisition tracking, inventory authorization movement, reordering automation

Payroll HR Suite
Employee Payroll

  • Track the employee lifecycle with data such as position or salary changes, certifications, security, training, and other user-defined information
  • Use Time Entry for all time reporting needs
  • Leverage payroll processing features, including position control and labor distribution
  • Track employee information and history

Utility Suite

  • Automatically update payments
  • Allow online payment options using a debit or credit card
  • Provide secure access and password encryption for total customer protection
  • Other key features: secure transaction processing, optional convenience fees, payment limits

Mini Systems

  • Create reports using collection activities, reports and penalty, and interest calculations
  • Track a violation throughout its lifecycle, from the original ticket to its resolution
  • Use templates for billing and late notices

Utility Billing

  • Centralize all account history
  • Process utilities such as water, sewer, fire, and refuse
  • Schedule and monitor work orders
  • Use automatic billing so that each account is billed and penalized in an efficient manner
  • Enable online payment
  • Other key features: residential, business, and industrial account processing, customer full account inquiry, unlimited customer notes, meter reading processing and verification, cash collections

Work Orders

  • Create an unlimited number of calendar or unit based tickets for assets
  • Require approval for maintenance tickets to improve control
  • Other key features: work tickets, flexible skip day settings, calendar or unit tracking, user-defined groups and schedules

PlusFund Module
MAS 500 Integration

  • Create a complete fund accounting system

Other Features
  • Fund accouting
  • Online budgetary control
  • Grant/project/program accounting
  • Encumbrance accounting

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