Stop Revenue Leakage: Automating Contract Renewals and Obligations in Your CLM
Target keywords: contract renewals automation, obligations management, revenue leakage, auto-renew notice, CLM workflows.
Why Renewals Slip Through the Cracks
Manual trackers miss notice windows, change of control clauses, or index-based price adjustments. The cost: unnecessary churn, unfavorable auto-renews, and missed upsell opportunities. The fix is a system that pairs structured metadata with proactive workflows.
Design Your Renewal Data Model
Capture renewal type (auto-renew vs. evergreen), notice window, renewal term length, price increase mechanism (CPI, fixed, cap), cross-sell candidates, and business owner. Normalize parties and link related SOWs and amendments so the system “sees” the full relationship.
Build the Notification Engine
Trigger alerts at 120/90/60/30 days before the notice date, assign a human owner, and include a one-click decision (renew, renegotiate, terminate). Include playbook guidance: if usage < 30% then propose downgrade; if new module XYZ launched, propose bundle.
Obligations Tracking Beyond Dates
Extract obligations such as SLAs, audit rights, security assessments, and reporting cadences. Convert each into a task with owner, frequency, and evidence of completion. Sync to ticketing tools so teams don’t live in two systems.
Revenue & Risk Dashboards
Show ARR up for renewal by month and by probability, risk flags (missing DPAs, expiring certifications), and contractual penalties exposure. Give finance an at-a-glance view of renewal pipeline quality.
Automated Documentation & Approvals
Generate renewal orders or termination notices from templates with pre-filled data. Route discounts and term changes through a calibrated approval matrix to protect margin while enabling velocity.
Measure the Payoff
Track churn avoided, expansion generated, penalties prevented, and SLA hits. Tie outcomes back to process levers—earlier alerts, better owner assignment, or improved clause detection—to continually refine the system.
Quick Start
Begin with top 20% revenue contracts, perfect the workflow, then roll to the long tail. Codify lessons learned into the playbook for repeatability.
