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IT Financial Software: What, Why, and How

IT Financial Software: What, Why, and How

Though it is no secret that businesses need to have organized finances, it can be difficult to keep track of the financial impact of each department. When it comes to IT, the costs of labor, equipment, research into efficient methods, training, and maintenance can all add up. Tracking these expenses can be difficult for even the most capable accounting department. This is where IT-specific financial software comes in.

What It Does

Depending on the program you decide to go with, effective IT financial software is capable of many things. You can automate and centralize budgeting and financial planning. You can also pull cost information for HR and other financial systems. You can now break down IT service costs by several categories while eliminating spreadsheets and other inefficient tracking methods.

The most important thing that software is capable of is highlighting inconsistencies and bringing to light issues that a person can forget. A computer doesn’t forget a deadline; it sends a warning when the deadline approaches. You can prevent a lot of oversight by automating the financial side of your IT department.

Why You Need It

Accounting departments have been dealing with financials for centuries. Why would you need a specific program to do what they already do? The answer is efficiency. By having IT-specific software, you can ensure that all of the relevant information is organized before it is sent to the correct person to be analyzed and acted upon. You can also avoid costs being overlooked by a member of another department who doesn’t know all the nooks and crannies of IT budget infrastructure.

How to Transition

If you’ve decided to upgrade to an IT budgeting system, you have a few difficult decisions ahead of you. You now have to decide what kind of software you need and who to get it from. Unfortunately, this is going to be time-consuming no matter how you go about it.

The best way to pick new software is to test out multiple options. Many companies offer a free-trial basis, so do your research and pick out the top two or three options. Then have different people in your IT, accounting, and other related departments test out the different products and see which ones meet your needs best. The option with the most features isn’t always the best one for your business. Don’t go for a more expensive option with more bells and whistles if you’re never going to need those extras.


Using IT financial software is a great way of getting your budget on track and really keeping an eye on your finances. Once you have all the information organized, you can use it to decrease spending and increase efficiency.  Whether it is tax season or you simply need to manage your investments better, the right software can be the key to streamlining your financial processes.


  • Consultant

Kyle Hurst

Tech Writer, National Tooling and Machining Association
Expert in IT Software and ERP