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The 7 Top Tips for Improving Business Writing Skills

The 7 Top Tips for Improving Business Writing Skills

Whether you are reading a text, an email, a blog post or even this article, the world is dominated by the written (or typed) word. Such a task can be so difficult to master and it is sometimes easy to overlook how important it is to write in a proper and professional manner, especially when representing a business.

It can take years to perfect the art of business writing, but to help get you on your way, here are seven tips and tricks to learn the skills needed to be the best.

1. Define the Purpose

Before you sit down and begin writing, whether you are penciling, typing or even using a typewriter, define the purpose of your text. What message are you trying to conceive? Are you creating an email for potential customers? Are you attempting to contact other business owners as prospective partners? Are you trying to promote a product? Whatever it is that you’re trying to do, make sure that objective is clear in your mind.

2. Define the Audience

Going hand in hand with the comment above, be fully aware of who are you trying to communicate with. If you’re trying to promote a product to customers, what kind of customers are they? Are they children? Teenagers? Young adults? Parents? Business owners? People in relationships? Single people? By defining the audience, you’ll be able to use the precise language and sentence structure to effectively get through to them.

3. Plan Your Approach

Make sure to get yourself organized and prepared before writing a word. Get all needed information in front of you so you can sit and solidly work. That way you don’t have to get up and keep searching for items like that that elusive sales sheet you’re trying to write about.

4. Be Precise

Nobody likes to read an article that goes on and on about nothing and ends up trailing off the original point. Be precise with your writing and ensure you use concise words. When writing, a great practice to adopt is to work to a word limit. 200 words is a good starting point for an email. To monitor your word count, use an online tool such as Easy Word Count.

5. Edit, Edit, Edit

This is quite possibly the most important aspect to consider when writing. You’re never going to get it right the first time. Write out your draft and go for a break. When you return, re-read your document, and you’ll be surprised at how much you want to change. If you’re not confident in your editing skills, or not sure what you’re looking for while editing, use an online services such as Boom Essays, State Of Writing or Essay Roo. These writers can provide professional feedback, enabling you to learn while working.

6. Get Help If Needed

In some cases, you may be drafting out a very important document that you cannot afford to get wrong. If you don’t feel confident enough to draft and write these kinds of documents out, no worries, there are a ton of online services waiting to help. Web sites such as UK Writings and Academized can handle custom writing assignments for a small cost, giving you the freedom to concentrate on more important things.

7. Be Professional

At the end of the day, writing is a form of communication from your business. People expect this writing to be as professional as you are. By using online tools such as Cite It In and Convert Case, you can be sure that the writing looks professional and elite, providing the image that your business deserves.

Photo courtesy of Pexels user Negative Space.

Mary W.

Editor, Simple Grad
Experienced Editor And Content Manger
Mary is a content manager and editor for a couple of educational websites.